COVID-19 LIABILITY WAIVER AND RELEASE OF CLAIMS
Please note: For the purposes of this liability waiver and release of claims, any references to the Financial Planning Association (FPA) also apply to any FPA-affiliated chapters.
COVID-19 SAFETY INFORMATION
While participating in Financial Planning Association (FPA) sponsored events “social distancing” must be practiced and face coverings worn at all times to reduce the risks of exposure to COVID-19. Because COVID-19 is extremely contagious and is spread mainly from person-to-person contact, FPA has put in place preventative measures to reduce the spread of COVID-19. However, FPA cannot guarantee that its participants, volunteers, partners, or others in attendance will not become infected with COVID-19.
In light of the ongoing spread of COVID-19, individuals who fall within any of the categories below should not engage in FPA events and/or other face to face activities. By attending an FPA event, you certify that you do not fall into any of the following categories:
- Individuals who currently or within the past fourteen (14) days have experienced any symptoms associated with COVID-19, which include fever, cough, and shortness of breath among others;
- Individuals who have traveled at any point in the past fourteen (14) days either internationally or to a community in the U.S. that has experienced or is experiencing sustained community spread of COVID-19; and/or
- Individuals who may have been exposed to a confirmed or suspected case of COVID-19 or have been diagnosed with COVID-19 and are not yet cleared as non-contagious by state or local public health authorities or the health care team responsible for their treatment.
DUTY TO SELF-MONITOR
Participants and volunteers agree to self-monitor for signs and symptoms of COVID-19 (symptoms typically include fever, cough, and shortness of breath) and, contact FPA at email@example.com if he/she experiences symptoms of COVID-19 within 14 days after participating or volunteering with FPA.
RELEASE AND WAIVER
I HEREBY RELEASE, WAIVE AND FOREVER DISCHARGE ANY AND ALL LIABILITY, CLAIMS, AND DEMANDS OF WHATEVER KIND OR NATURE AGAINST FPA AND ITS AFFILIATED PARTNERS AND SPONSORS, INCLUDING IN EACH CASE, WITHOUT LIMITATION, THEIR DIRECTORS, OFFICERS, EMPLOYEES, AND VOLUNTEERS, EITHER IN LAW OR IN EQUITY, TO THE FULLEST EXTENT PERMISSIBLE BY LAW, INCLUDING BUT NOT LIMITED TO DAMAGES OR LOSSES CAUSED BY THE NEGLIGENCE, FAULT OR CONDUCT OF ANY KIND ON THE PART OF THE PARTICIPANTS, INCLUDING BUT NOT LIMITED TO DEATH, BODILY INJURY, ILLNESS, ECONOMIC LOSS OR OUT OF POCKET EXPENSES, OR LOSS OR DAMAGE TO PROPERTY, WHICH I, MY HEIRS, ASSIGNEES, NEXT OF KIN AND/OR LEGALLY APPOINTED OR DESIGNATED REPRESENTATIVES, MAY HAVE OR WHICH MAY HEREINAFTER ACCRUE ON MY BEHALF, WHICH ARISE OR MAY HEREAFTER ARISE FROM MY PARTICIPATION IN THE FPA EVENT.
ASSUMPTION OF THE RISK
I acknowledge and understand the following:
- Participation includes possible exposure to and illness from infectious diseases including but not limited to COVID-19. While particular rules and personal discipline may reduce this risk, the risk of serious illness and death does exist;
- I knowingly and freely assume all such risks related to illness and infectious diseases, such as COVID-19, even if arising from the negligence or fault of the Released Parties; and
- I hereby knowingly assume the risk of injury, harm and loss associated with the Activity, including any injury, harm and loss caused by the negligence, fault or conduct of any kind on the part of the Released Parties.
MEDICAL ACKNOWLEDGMENT AND RELEASE
I acknowledge the health risks associated with the FPA event, including but not limited to transient dizziness, lightheaded, fainting, nausea, muscle cramping, musculoskeletal injury, joint pains, sprains and strains, heart attack, stroke, or sudden death. I agree that if I experience any of these or any other symptoms during the FPA event, I will discontinue my participation immediately and seek appropriate medical attention. I DO HEREBY RELEASE AND FOREVER DISCHARGE THE RELEASED PARTIES FROM ANY CLAIM WHATSOEVER WHICH ARISES OR MAY HEREAFTER ARISE ON ACCOUNT OF ANY FIRST AID, TREATMENT, OR SERVICE RENDERED IN CONNECTION WITH MY PARTICIPATION IN THE FPA EVENT.
*FPA will continue to monitor the changing guidelines for the COVID-19 pandemic and will updated policies as needed.*
Cancellation, Refund and Substitution Policy
Please note that refunds will not be given for no-shows. All requests for exceptions to the cancellation/refund policy must be submitted in writing by the registrant with appropriate documentation no later than cancellation date shared during registration. After this date, no refund considerations will be made.
A transfer of your full registration to another individual is permitted prior to the conference start date by submitting a written request to firstname.lastname@example.org.
Transfers must be accompanied by proof of the original confirmation email. The individual submitting the transfer request is responsible for all financial obligations (any balance due) associated with that substitution. Registration costs and other fees from this event cannot be transferred to another program, event, or membership dues. Registration seat sharing or splitting is strictly prohibited.
Examples of Relevant and Supporting Documentation for Cancellation Include, but are not limited to:
A signed letter from physician/medical provider stating:
- the date(s) of the onset and duration of the condition and
- how the condition impaired your ability to attend the conference.
Please do NOT send medical records or bills.
Deployment Orders/PCS Orders/TDY Orders; Memo from Commanding Officer to address issues not covered by military orders. Generally we require memos from O-5’s and above.
Photography and Video Policy
FPA reserves the right to record and take digital captures of sessions in progress, events, and attendee activities at local FPA events to be used in future marketing collateral. With your registration, you are giving permission to the Financial Planning Association to use your name, likeness, image, voice, interview, and performance to appear in photographs and videos that may be published by FPA in video, hard copy publications, on a website, digitally and/or by other means. The copyright will be held by the Financial Planning Association. This copyright includes any and all rights – but not the obligation – to include the work in present and in any future publications of FPA, in any format, or media, currently existing or not yet invented.
Conference Anti-Harassment Policy
The Financial Planning Association® (FPA®) is dedicated to providing a harassment-free conference. We value each attendee’s participation and strive to deliver an enjoyable and fulfilling experience for all, regardless of gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age or religion. We do not tolerate harassment of conference participants in any form and all communication throughout the conference should be appropriate for a professional audience. Conference participants violating these rules may be sanctioned or expelled from the conference [without a refund] at the discretion of the conference organizers.
Possession of guns, knives or other weapons, as well as unauthorized possession of alcohol and/or other controlled substances, will result in ejection and forfeiture of any paid fees or expenses. Anyone who impedes pedestrian traffic, breaks applicable federal, state, or local laws, violates rules and regulations imposed by the conference facility or FPA, or who threatens or endangers other individuals will be ejected from the Event immediately with no refund of any paid fees or expenses.